what is AGENDA- companies act 2013 best cs book notes
Agenda literally means the things to be done; hence, it denotes the programmeor list of business to be transacted at a meeting. It is a simple statement of subjector matters to be considered at a meeting. Therefore, Agenda by its etymology isa list of matters to be dealt with at a meeting and connotes things to be done.As a rule, the business of the meeting has to be transacted in the order inwhich it occurs in the agenda, circulated to the members. It is the function ofthe chairman to follow the business in the order given in the agenda. However,he can change or vary this order with the consent of the meeting. Agenda isgenerally constituted of two types of business, one called ordinary and anothercalled special business, and both require ordinary and special resolutionsrespectively. The business has to be transacted as pointed earlier by givenmajority of votes.
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NECESSITY OF AGENDA-
With regard to the meetings of any body or society where the transaction ofbusiness is necessary, the preparation of agenda is indispensable. Bycalculating this prior to the meeting members have an opportunity ofconsidering beforehand the business to be transacted. Great care and precautionshould be taken in the compilation of agenda, for if it is well drawn up andincludes all the business that is to be conducted at the meeting, it willfacilitate the disposal of business thereat, and tend to create a harmoniousfeeling among all concerned.
Another safeguard to ensure that everything of importance appears on the agendais to give every member an opportunity of notifying the secretary on anymatters he wishes to include; as to whether the particular item should appear onthe agenda is a matter for the official or committee responsible for the agendato decide.
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FUNCTIONS OF AGENDA-
The function of the agenda is to disseminate information concerning business tobe discussed or transacted at the meeting. As the notice of the meeting statewith sufficient clarity the purpose of the meeting, so as the agenda, which isnormally sent with the notice, or forms the part of the same document. A goodagenda would not only consist a list of items, but would also amplify theheadings with a brief note to give guidance as to what precisely the meeting isintended to discuss and form decisions upon. A carefully prepared agenda notonly conduces to an efficient and harmonious ordering of the meeting, but byits subsequent integration in the minutes, forms, as it were, the structure onwhich the decisions noted thereon is based.